Meeting Minutes Beaver Lake Community Club Board of Trustees June 1, 2020

The meeting was called to order by Robin Earl, President, at 7:04 pm.

Present: Robin Earl, Todd Baxter, Ann Kruse, Joe McConnell, Heather Grassman.

The President recognized a quorum.

The President reported on complications that have arisen in holding Board and Member meetings because of the COVID 19 crisis.  A letter was sent to all members explaining the situation and providing a report on Board activity during the prior year.  That letter is attached to these minutes and incorporated by reference. 

Minutes of the May 4 Board of Trustees virtual meeting were approved as written.

The following motions were proposed, seconded and passed:

1.      The Board ratifies the following prior actions of the Board and the President:

·         Donna Carlson is appointed as Trustee as of Feb. 3, 2020

·         Joe McConnell’s resignation as Secretary is accepted, and Joe is appointed at Trustee as of May 15, 2020

·         Ann Kruse is appointed as Secretary as of May 15, 2020.

2.      Operation Thank You will be inactive during the summer, unless a particular need or idea arises.  Todd Baxter will lead the Operation Thank You project.  He is authorized to mail handwritten thank-you notes to members who contributed, and to spend club funds on the notes and postage. 

The President acknowledged Joe McConnell’s long contribution to the club as an officer and his continuing service as a Trustee, and she thanked him on behalf of all club members.

The meeting was adjourned at 7:25 pm.

Respectfully submitted,

Ann Kruse, Secretary


 

Attachment to the Meeting Minutes of the BLCC Board of Trustees, June 1, 2020

May 29, 2020

Dear Members of the Beaver Lake Community Club/Friends of Beaver Lake –

We hope this finds you well and that you are finding joy in the beauty of spring. Our goal had been to hold our first virtual general membership meeting this coming Monday, June 1, so we could ensure the annual meeting, including the election of officers, could be carried out in accordance with our Bylaws. Since then, we have discovered that both membership and board meetings, which are governed by our Bylaws and Roberts Rules of Order, require in-person meetings for business to be conducted.  Virtual or remote meetings are not allowed, unless expressly stated in the Bylaws, and ours do not contain that exception.

Since COVID-19 restrictions prevent us from having an in-person annual membership meeting in the foreseeable future, our goal will be to hold that meeting, including the election of officers, when restrictions on group meetings are lifted and when suitable according to the BLCC meeting calendar.  As a practical matter, this may be in the Fall or later. 

In the meantime, the officers and trustees will remain in their positions.  Article 3, Section 2 of our Bylaws states that officers and trustees hold office for one calendar year or until their successors have been elected/appointed.  

In lieu of our annual meeting, we are sending this newsletter to members to update you on club activities over the previous year. 

Lake Stewardship

1.       Regular coordination with the Beaver Lake Management District, including the removal of a large lily pad root mat on Beaver Lake 1. The mat had disappeared when King County employees came to inspect and break it up.  It has recently reappeared as a much smaller root mat.  We are currently coordinating with the County on this issue.

2.       Joined WALPA (Washington State Lake Protection Agency) to increase our knowledge and expand available resources to keep our lake healthy.

3.       Shared tips via emails to members and on our Beaver Lake Community Club website on homeowner practices that positively impact our lake.

4.       Hosted Chris Knutson during our March general membership meeting. He presented on best practices for homeowners, emphasizing keeping green with spring maintenance tasks around the exteriors of our homes and yards.

Community Connection

5.       Hosted Doug McIntyre from the City of Sammamish Public Works Department during our January general membership meeting to share our concerns about the possible opening of the barricades along East Beaver Lake Drive and the Trossachs neighborhoods. He assured us the City has adopted a very open and transparent process for the opening of barricades and that this would not happen without our community input, and until safety and environmental concerns are addressed. See City of Sammamish Established Evaluation Process for Existing Barricade and Emergency Gates for more information on this process.

6.       Worked with City Engineers to mitigate ongoing speeding issue on West Beaver Lake Drive. This remains an ongoing item.

7.       Investigated options to provide for a safer and cleaner community through the instillation of dog waste pickup stations. After talking to neighboring HOAs, the City, and waste disposal companies, it was decided this option was too expensive, would deplete our funds quickly and would not be pursued further.

8.       Investigated options on how to mitigate the overabundance of waste and other unhealthy conditions at the boat launch. Due to the limited capacities of the Washington Department of Fish and Wildlife, began an inquiry process with the City of Sammamish for the City/Club to possibly adopt our launch. Due to current events, the conversations are currently on hold. We plan to resume them in the future.

9.       Began the Operation Thank You fund through membership contributions: $475 provided 30 lunches to Swedish Hospital health care providers in May, and $1,379.00 will be donated to the Issaquah Food Bank. This outreach will continue, and we will keep you informed of other opportunities to participate.

Social

10.   Annual December Holiday Party

11.   Annual Easter Egg Hunt - in planning stages when social distancing went into effect. Canceled for this year.

General Business

12.   We continued our transition to online membership.

13.   We presently have 48 members.

14.   The current CD came to term; Todd researched best possibilities and purchased a new 18-month CD.

15.   Our current fund total is $6590.55 (BLCC); $16,945.70 (Friends of BL); and $42,671.00 (CD).

16.   We remain in good standing with the IRS.

17.   Current Officers and Trustees are Robin Earl, President; Mark Stendal, Vice President; Todd Baxter, Treasurer; Ann Kruse, Secretary; Joe McConnell, Heather Grassman, and Donna Carlson, Trustees.

18.   Our next regularly scheduled meeting is set for Monday, September 14, 2020, 7pm at the Beaver Lake Lodge. We will keep you updated on this. We welcome topic ideas for meetings. If you have one, send it our way!

Please let us know if you have questions about any of the above or if you have ideas on how to continue our progress with unfinished items.

We look forward to seeing you out and about the lake this summer, keeping safe and healthy, while still enjoying the bond of our unique community.

Respectfully,

Members of the Beaver Lake Community Club Board

Share

BLCC 5/4/20 Board Meeting (Zoom)

Meeting started: 7:00

Attending: Robin, Mark, Todd. Heather, Joe, Ann

  • Minutes from 4/6/20 meeting approved as written

  • Todd report: (Lunch for Medical staff at Swedish Hospital well received and appreciated). Spent $475 for lunch from Tai Restaurant. Have $229 +Robin’s donation left.

  • Todd will ask Del if donations to club would be considered as income and therefore taxable.

  • Next focus for donations is Issaquah Food Bank.

  • Ann will draft donation request letter for Issaquah Food Bank.

  • BLCC will not offer Matching Funds.

  • Donations managed by BLCC not FoBL

  • Election of Officers:

Consider that because of the Covid19 virus elections would be postponed and current Board would continue.

Or: Set up a ballot on website for a May vote. Heather will look into it

  • Membership: Brief discussion about what are the boundaries for people to be eligible to join club.

  • How to find new members and bring back former members. More discussion at next board meeting

Next meeting: TBD

Meeting over: 8:02

Joe McConnell – Secretary

5/6/2020

Share

Beaver Lake Community Club Meeting Minutes 2-3-2020

Meeting Started: 7:07pm

Attending: Robin, Heather, Mark, Joe, Donna Carlson (Donna considering Trustee position.)

Minutes from 1/6/20 Club meeting approved as amended

Treasurers Report: $500.00 Damage deposit returned by City

Beaver Lake Management District (BLMD) Report: Removal of large lily pad root mat was attempted, but when County employees went to the spot where it was, it had disappeared.

WALPA: We are now members.

Consider going to its annual meeting in Chelan.

Heather will link our website to their website.

Feedback from Doug McIntire presentation at 1/6/20 Club meeting:

It was a very open and transparent presentation.

Barricades won’t be opened as detour for Iss/Fall City road closure.

Temporary fire station in Trossachs during road closure.

Many in Trossachs don’t want barricades opened. They like the one way in or out to discourage crime.

Barricades will not open until safety and environmental concerns are addressed (City of Sammamish Established Evaluation Process for Existing Barricade and Emergency Gates ).

Urban Forest: Ask Ann to represent Club at UFMP.

Dog poop pickup: Expensive, could deplete our funds quickly. We will not pursue it.

Adopt Boat Launch: Wait till spring to pursue. Can City of Sammamish adopt boat launch?

Retire trying to find road classifications

Holiday Party: Party for 2020 already scheduled for Dec 14. $75 paid for insurance for serving liquor. Receipts must be submitted for reimbursement for 2019 party.

Easter Egg Hunt: Scheduled for April 112020. Need Chairman. Email search for volunteers.

Earth Day Participation: Ask Ann to find out what participation would involve.

Meeting Ideas: March and May-general meetings. April and June-Board meetings. Mark will ask WALPA for speaker for March meeting.

New Business: Donna has agreed to be a Trustee.

Meeting ends: 8:32pm

Joe McConnell - Secretary

Share

Beaver Lake Community Club Minutes 1-6-2020

Meeting Started: 7:02pm

Attending: 26 people

Guest Speaker: Doug McIntyre – Transportation Planner for city of Sammamish

Barricades:

Neither barricade from Trossach to Beaver Lake Dr. will be opened in the foreseeable future.

Barricades will not be opened until road safety issues have been addressed.

There's a lengthy public process the city will follow before making any decision to open barricades; the speaker handed out a copy of the City Council Resolution describing the process.

Transportation Master Plan (TMP):

Used to qualify traffic projects – prioritized by public survey.

Process to prioritize traffic projects and/or to remove barricades would take 18 to 24 months.

Roundabout at 32nd and 256th:

First as Temporary for Issaquah Fall City road closure, then permanent after analysis of existing configuration and improvements are included in final configuration.

Iss/Fall City road closure starts March 2020 and goes for 8 months.

Membership:

Auto payment on internet is now active and working well.

Treasurers Report:

$5,300 Club account, $1,700 FoBL account, $43K CD’s

Dog poop pickup:

Still being studied – Expensive, could deplete our funds quickly

Adopt the Boat launch:

City can’t do pick up of trash but might be able to adopt the boat launch.

Fish and Wildlife only has limited resources to maintain the launch.

Beaver Lake Management District (BLMD) report:

There were 2 water lily pad treatments this summer.

Removal of large lily pad root mat is being explored.

Meeting ends: 8:30pm

Next meeting is Board meeting in February.

Joe McConnell - Secretary

Share

Beaver Lake Community Club Minutes 11-4-19

Meeting Started: 7:02pm

Attending: Robin, Mark, Ann, Todd, Heather, Joe

Secretary Report:

Minutes approved with 2 corrections.

In future, Joe put out minutes by email by Friday and waits till Sunday for any corrections.

Final version on club web page on Monday by Heather.

Treasurers Report:

New CD’s purchased: 18 months at 2 %

PO Box annual fee paid

Opus bank – Designated check signers registered

Lodge rental fee of $500.00 for holiday party will be paid by Todd as Damage deposit to be refunded after party.

BLMD report: No evidence that second spraying of lilies happened. Joe and Heather will investigate.

Dog poop: Todd will talk to Beaver Lake Woods about placement of poop stations and sharing cost.

Adopt Boat launch: On hold until next Board meeting.

Speeding along West BLD: Promised temporary speed monitor sign by city this summer. Not delivered.

Road classification: No new news.

New Trustee: Robin is working on this.

New Business:

Barricade Update:

Tree removal at the retention pond site was not a step to getting ready to open gate. Rather it was done by PSE in preparation for installation of power poles for new houses going in across the street – Doug McIntire /Sammamish Public Works Dept.

Doug will be the guest Speaker at the Club’s Jan 6 meeting to discuss Barricades and Iss/Fall City road closures and detours.

Urban Forest Management Plan (UFMP): Consider ways of using the plan or being involved on the three programs. Ann

Holiday Party: Monday Dec 16. Todd and Mark will create and distribute flyers.

Meeting ends: 8:30pm

Joe McConnell - Secretary

Share

Beaver Lake Community Club Minutes 10-7-19

Meeting started 7:20

Attending: Robin, Todd, Ann, Heather, Joe

Treasurers Report:

1, Need board authorized check signers for new Opus Bank account:

                Joe nominated Robin (President) and Todd (Treasurer)

                Ann seconded motion

Motion carried

Joe send copy of minutes to Todd to show bank Board authorization for Robin and Todd.

2. Todd will pay $192 for PO Box annual fee.

3. WALPA membership application sent in with check for $40.00

3. Private garbage haulers offer weekly pickup. Consider using them to deal with trash at Boat Launch?

4. Waste stations with bags and waste cans could be installed for $1560.00 with an additional cost of $120.00 per month for pickup

Contact Beaver Lake Estates HOA and/or City to share cost. Sammamish Mayor will pursue for city and Todd will contact BLE HOA.

BLMD Report:

1.       No evidence that a second Water Lily application was done.

2.       Get copy of Ground Rules from city about preventing contamination of local lakes

3.       Ask BLMD to put obtained Ground Rules on its website.

4.       Heather will ask Rituja Indapure about updated Lake Shore Management Regulations

5.       A BLCC member sent links with candidate info with hope that we would put it on our website. The Board will send an email to members encouraging them to vote. It will contain unbiased information sources and specify that the club does not endorse any candidates. Ann will review the links and will draft the email.

New Business

Speeding update:

1.       City will place temporary “Your Speed Is” sign on West Beaver Lk Dr

2.       Todd will ask city for a speed hose across road to record speed

Party fee of $500.00 owed to city for last year’s Holiday party. Fee will be returned as unused damage deposit.

This year’s party will hopefully chaired by Kathy Schroeder. If not- Robin, Heather and Todd will organize it.

November meeting will be about “Living with bears and other wild creatures”.

Meeting ended: 9:00PM

 

Joe McConnell, Secretary

Share

Tips for Keeping Beaver Lake Healthy!


Dear BLCC Members,

 Spring is here and with it often comes the task of greening up our lawns.  Applying the wrong kind or too much fertilizer can result in a green sheen appearing around the edges of Beaver Lake, or even a full blown algal bloom. Improper and excessive fertilization is a major source of phosphorous and nitrogen run off into our lake. Excess nitrogen and phosphorus runoff can cause algal blooms that reduce water clarity and decrease dissolved oxygen levels when the algae decomposes. Decreased levels of oxygen can stress and kill aquatic life. Algal blooms tend to coincide with the most common times of lawn fertilization in spring and early fall.  So what can you do to make sure your lawn care does not harm our lake? Follow these basic guidelines to green up your lawn, not our lake, and consider replacing some of your lawn with native plants and flowers.

Fertilize...

  • Only with phosphorus-free fertilizers.

  • Apply fertilizer once per year

  • Sweep up fertilizer from sidewalks and driveways. Don’t fertilize before heavy rain.

Look for the middle number...

  • On fertilizer bags to see the N-P-K nutrient analysis. The middle number is the phosphate (phosphorus) content. A “zero” in the middle means it is phosphorus-free. Lawns rarely need extra potassium (K), but adding some does not affect water quality.


Take a soil test...

  • If you are seeding a new lawn, or want to learn more about your lawn’s nutrient content, pH level and organic content.

Water...

  • If desired, in early morning, when there is less than 1 inch/week of rain. Grass will survive droughts without watering by going dormant.


Plant grass seed...

  • On existing lawns in the fall and spring to out compete weeds.

  • Use a grass mixture that does well in the setting (soil, light, activity).

  • Leave legumes, such as common white clover, among the grass to add nitrogen, which will naturally fertilize your lawn.


Aerate...

  • By removing small cores of soil from your lawn to prevent compaction. This will increase water, nutrient and oxygen movement into the soil; improve grass rooting; and prevent fertilizer and pesticide run-off.


Weeds...

  • Will be discouraged by following these healthy lawn tips! Just pull any that are left by hand.

 

Share